How to Choose the Perfect Meeting Space & Event Space for Productive Workshops and Team Events?
You may be working from an office, your home or co-working spaces but sometimes an important client, team event, unplanned workshops, corporate events can pop-up from no-where. In those occasions the important question you should ask yourself is “where would you hold these important events?”
What should you look for in a meeting&event space?
Employees, board members, and company owners… You may have workgroups that need to come together for many different reasons, such as corporate meetings, team gatherings, or in-house training sessions. Meetings where important decisions are made, team-building events that boost motivation, and training programs that enhance productivity… In all these processes, maintaining certain standards while selecting the right meeting room or event space for each team member can sometimes be the biggest challenge. So, in such cases, which criteria should you consider to make the right assessment for your corporate events?
Location
“Location, location, location”
Like the real estate field, having an important event, meeting, or gathering also requires a good location. The distance to everyone who will join, whether close or far from their main locations… You would not want people to suffer while they are trying to arrive at the exact spot of your corporate event. That is why city center locations, especially in Utrecht, are a must. Accessibility via the train station, public transport, and -since it is the Netherlands- with great bicycle road options will leave a significant impact on all the attendees.
Capacity
Depending on your total number of events, a venue or event space should cover all of your needs for crowded or VIP events. Your guests can feel overwhelmed and uncomfortable in a small, confined space if the venue is too small. On the contrary, if the number of participants for this meeting is low, your guests may feel like it’s empty and echoey.
Layout and Flexibility
Having inspiring spaces to hold your workshops or meetings plays a significant role in shaping the overall experience. A flexible venue that can accommodate various activities and arrangements ensures that your guests feel comfortable and engaged throughout the event. Whether you’re hosting workshops, networking sessions, or keynote presentations, having the right space can enhance interaction and foster meaningful connections among attendees. The best is to look up easy-to-book event spaces with flexible hours and spaces.
Amenities and Services
A facilitation should cover all of your needs for this important day or hours. If you are presenting critical datasets to your clients, you will definitely need a ClickShare presentation system, smart TV, high-speed Wi-Fi, and a great working sound system. If you are meeting with your employees, shareholders, or clients in the morning… You will definitely need quality coffee and appetizers. What you need in this event space will directly affect your mood and the overall impact of your corporate meeting or team gathering.
Cost
“Money can't buy happiness but it certainly gets you a better class of memories.”
Like the anonymous genius says, money can’t buy happiness, but it certainly affects every aspect of your life. That is why you first need to be sure about your budget and what you can get with it. When searching for event spaces, especially affordable event venues for small teams, short-term rentals for company team events, or hourly meeting rooms, you should think beyond just looking for an event space.
Customization
Whether you prefer for your guests to have more flexible options, a venue should also cover those extra needs or at least it should be customizable. If your event aims to enhance your business or organization’s visibility, leveraging corporate event branding and customization options can create a lasting impression and help attendees remember your company through greater brand exposure. And you should be able to make differences during this process.
“How can I find a perfect place for my event?”
Important processes often demand extensive research, effort, and long agreement procedures… but you don’t need to worry about any of these when the right venue and team are in place. Unusual Space not only meets the six essential key criteria but also offers flexible layouts, modern amenities, and a prestigious location at the right price. You can choose the ideal package to perfectly suit your needs.
Fill out the form, and let us present the best options for your event.
